Add a PowerPoint Voiceover for Effective Online Presentations

The Wall Street Journal and Bloomberg Businessweek announced OnLive Inc.’s release of an app that allows the full Windows versions of Word, Excel and PowerPoint to run on an iPad. These are real programs that work the way they do on a Windows PC. The app lets you create, edit, view and run Word documents, Excel spreadsheets and PowerPoint presentations. They are fully functional and available for free. This is however a cloud-based app, which means that Office is not installed on the iPad, but rather, runs through a remote server which you are connected to via the Internet. Nonetheless, it’s still great news for iPads users, who constantly work with the key Office productivity apps.

Adding Voiceover to PowerPoint

Businesses, schools and the general community use these key apps for several reasons. Whether it’s for professional, personal, social or academic purposes, they play a significant role in today’s world. PowerPoint has become a powerful tool in companies and schools because it can be easily integrated into online courses, conventions, webinars, remote business meetings and teleconferences. What’s great about PowerPoint is that you can also add audio to the presentation.

Microsoft Office lists the following cases where a PowerPoint voiceover or a narration can be added to a presentation:

• Web-based presentation
• Archiving a meeting so that presenters can review it and add comments later on
• Self-running slide show presentation

If you want to hold your audience’s attention, you should aim to entice all or as many senses as possible. It’s just like watching TV or videos; no matter how great the visuals and animations are, they still won’t be that effective without music, narration or sounds. The material on screen, whether it’s an advertisement, trailer or movie, will only be effective if the visual presentation is complemented with the appropriate audio.

For PowerPoint presentations, which are usually informative or instructional, the voiceover should be short, concise and clear. You should ensure that you perfectly time your PowerPoint voiceover to match the correct slide. When you record the audio, use PowerPoint’s slide timing features, which you can set up if you want to run the presentation automatically.

Getting Started with PowerPoint Voiceover

Before starting your PowerPoint voiceover, be sure to check that your computer has a sound card, microphone and speakers to be able to record and hear your narration and music. You can either record your voiceover before creating a presentation or during the presentation; in which case you should have a clear understanding of the presentation, a list of slides etc. Please note that PowerPoint is setup so that voice narration takes precedence over other sounds. So if for example, you’ve inserted background music, it will be overridden by the voiceover.

Recording a Voiceover PowerPoint

Once your equipment is ready, you can begin creating your PowerPoint presentation with voiceover or music on each presentation slide.

When adding a voiceover in the presentation, here are simple steps you can follow:

1. Check if your microphone is ready: turned on, not muted, sound mixer set at a balanced level.
2. Create a new folder and label it accordingly.
3. Save a copy of the PowerPoint file you’ll be working on.
4. Set up Narration Recording in PowerPoint and follow the instructions below:
a. Select the slideshow option in the menu bar.
b. Click “record narration”.
c. Choose “change quality”.
d. Select “44.100kHz, 16 bit, Mono”.
e. Click “set microphone level” and test your microphone.
f. Tick the “link narration” box.
g. Choose “browse” then open the new folder you’ve created from the previous step and select the folder.
h. Click the “OK” button and begin recording voiceovers on your slides.
i. Choose “yes” every time you’re asked to “save timings on the slides”.
j. Save the completed PowerPoint presentation again.
5. Review the audio quality of your presentation.
6. Run the entire PowerPoint presentation to check if voiceover and slides are well synchronised.

When you are working on a professional or business presentation, especially if it’s to be used for sales and marketing, it’s recommended that you consider hiring a professional voiceover talent to ensure that the final product is perfect. With a professional voiceover talent, you get to choose a voice that’s attractive, confident and experienced in capturing the targeted audience’s attention.

Contact us today and we’ll show you the gallery of our voiceover talents.

Display Cases – Securing the Presentation of Your Collectible Valuables

If you are an individual that has an amazing assortment of valuable collectibles it might be time to search for display cases as a way to permanently show off your collection. Many cases are offered in large variety of types, materials, sizes, colors, styles and shapes. They are designed to meet any of your display needs, offering you a way to present your valuable items in a secured environment.

An Ideal Solution

Whether you collect sports memorabilia, figurines, China dolls, stamps, guns, porcelains, plates, jewelry or any type of valuable, display cases can be an ideal solution to put them on display while keeping them protected. You can purchase a case that comes with a formidable lock and heavy duty glass or acrylic that make it nearly impossible to penetrate. There are large types of cases with adjustable shelves accommodate big items including guns, golf clubs and sports equipment. There are small cases that are designed specifically to house a single item such as a golf ball, baseball, glove or hat.

Fixed or Portable

You might be interested in purchasing a fixed case that is designed to fit comfortably on the floor, a countertop or one that hangs on the wall. These types of display cases work best as a permanent solution. In direct contrast you can get a portable display case that is used to take on the road. These are suited for travelers on the go who want to take their memorabilia with them, or to display at exhibitions and trade shows. These cases key your item securely in place though they are easy to transport. Many types of small items including jewelry and baseball cards are ideally suited for a smaller display case.

Protection from the Environment

If your valuable collection is full of delicate or fragile items you want to keep them in a display case to protect them from the harmful effects of the environment. You can purchase a case that is crafted with glass or acrylic and rated to protect against UV rays. Most cases for display can be secured tight enough to keep away from harmful wind, dust and particulates.

Style and Design

You will want to purchase a display case that matches the style and design of the room where it will be displayed. If the decor of your home or office has a contemporary feel to it, seek out display cases that are crafted from sleek style metals. However, should the decorations in your home be more of a traditional look, look for a case fabricated from hardwood and glass to match the decor of the room.

As a proud collector of your valuable memorabilia you will find many available display cases in a variety of sizes, shapes and functionalities. You will be able to easily accentuate and highlight your collectible items for constant display while keeping them protected from harm. Search online for the largest variety of cases. Numerous online retail outlet websites offer drastic deep discounts on a large variety of contemporary and traditional cases.

Time Management and Preparing Presentations As a Soft Skills Trainer

All of us have 24 hrs in a day. It is all upon us how we manage them wisely. A working professional who does something other than his hard core job has to take judicious decisions to make things work for him. Time which is not properly managed will never come back. It is very correctly said “when money is lost nothing is lost but when time is lost everything is lost “. A person who is not a full time trainer and manages his business and job has to do a lot of planning to be successful in both spheres. As a trainer a person needs to make power point presentations, plan the whole speech, choose examples and other icebreaking and role play activities. It really demands a lot of time. It is not a joke. A successful trainer is one who has planned things earlier. If you take things lightly you will not get desired results. We have to surf the net for all stuffs and really do a lot of reading to be ahead of the rest of the masses. While surfing the net for reading or making presentations make it a point to first check all the mails. When you have finished checking and replying all mails. Go through the schedule which you have prepared for training so that you have an idea of how to prioritize things.

Do not chat with anyone while making your power point presentations as it distracts you. If it is really necessary talk to the concerned person and get back to work. Receive only important calls. When you are making your presentation follow a proper symmetry so that things don’t fall out of place. Following a symmetry means knowing which slide should come next. There should be a particular order. Slides should not be placed haphazardly as this shows lack of professionalism. If its a 3hrs training don’t make more than 20 to 25 slides as they are more than enough. You really don’t need to make 40 slides for 3 hrs training program. You have to plan activities and role play too, so 20 – 25 slides are much more than enough. Don’t make lengthy points, keep them short and simple and add appropriate pictures to validate your point further. Once done check your presentation and add custom animation. Keep the custom animation a little professional by choosing the appropriate ones. Once done start revising your presentation and prepare a body by writing down all important points and examples to be discussed during the actual training program. When surfing the net you will find lots and lots of data, don’t get lost in the ocean but find a shore and take what you need and leave the rest. Read what is needed and leave the rest. Don’t waste your time pondering over unnecessary stuffs that will only be wastage of time.

Now your skeleton and body of training program is ready. If you are planning role plays, plan something relevant to the topic. Please avoid deviating from the main topic. Write down all the points which you have decided for role play. Note down all activities which needs to be taken on the training day. Once done you can revise them again and again. Now more than half of your work is done for the training program. Please prepare things in advance don’t wait for the final day to come closer and then start panicking and doing a mess of everything. All training programs we take reflects our professionalism and commitment to our work. Don’t send wrong signals by delivering a messy training program. Remember people will not forget, their memory is sharp and they will never call you again.

We sometimes run short of words. This will not happen if we devote a considerable amount of time reading newspaper and magazines. When ever you get free time make it a habit of catching hold of a magazine and reading through it. Read something. For becoming a successful trainer you should be a voracious reader. Forget who are successful and why. You need to walk your own path and carve a niche in your own sphere. People should remember you and your training program such should be the impact. If you are planning to use video in your presentation choose them wisely. Please don’t cut paste anything. Video should be relevant and thought provoking.

If you want to be recognized try new activities. Don’t repeat things because a person who has attended something before, he is aware of it. You should have new content to enrich every person in the audience. Do not use the same presentation again and again. Either change the pictures or few points so that it looks absolutely new. Impart differently and see the magic happening.