Add a PowerPoint Voiceover for Effective Online Presentations

The Wall Street Journal and Bloomberg Businessweek announced OnLive Inc.’s release of an app that allows the full Windows versions of Word, Excel and PowerPoint to run on an iPad. These are real programs that work the way they do on a Windows PC. The app lets you create, edit, view and run Word documents, Excel spreadsheets and PowerPoint presentations. They are fully functional and available for free. This is however a cloud-based app, which means that Office is not installed on the iPad, but rather, runs through a remote server which you are connected to via the Internet. Nonetheless, it’s still great news for iPads users, who constantly work with the key Office productivity apps.

Adding Voiceover to PowerPoint

Businesses, schools and the general community use these key apps for several reasons. Whether it’s for professional, personal, social or academic purposes, they play a significant role in today’s world. PowerPoint has become a powerful tool in companies and schools because it can be easily integrated into online courses, conventions, webinars, remote business meetings and teleconferences. What’s great about PowerPoint is that you can also add audio to the presentation.

Microsoft Office lists the following cases where a PowerPoint voiceover or a narration can be added to a presentation:

• Web-based presentation
• Archiving a meeting so that presenters can review it and add comments later on
• Self-running slide show presentation

If you want to hold your audience’s attention, you should aim to entice all or as many senses as possible. It’s just like watching TV or videos; no matter how great the visuals and animations are, they still won’t be that effective without music, narration or sounds. The material on screen, whether it’s an advertisement, trailer or movie, will only be effective if the visual presentation is complemented with the appropriate audio.

For PowerPoint presentations, which are usually informative or instructional, the voiceover should be short, concise and clear. You should ensure that you perfectly time your PowerPoint voiceover to match the correct slide. When you record the audio, use PowerPoint’s slide timing features, which you can set up if you want to run the presentation automatically.

Getting Started with PowerPoint Voiceover

Before starting your PowerPoint voiceover, be sure to check that your computer has a sound card, microphone and speakers to be able to record and hear your narration and music. You can either record your voiceover before creating a presentation or during the presentation; in which case you should have a clear understanding of the presentation, a list of slides etc. Please note that PowerPoint is setup so that voice narration takes precedence over other sounds. So if for example, you’ve inserted background music, it will be overridden by the voiceover.

Recording a Voiceover PowerPoint

Once your equipment is ready, you can begin creating your PowerPoint presentation with voiceover or music on each presentation slide.

When adding a voiceover in the presentation, here are simple steps you can follow:

1. Check if your microphone is ready: turned on, not muted, sound mixer set at a balanced level.
2. Create a new folder and label it accordingly.
3. Save a copy of the PowerPoint file you’ll be working on.
4. Set up Narration Recording in PowerPoint and follow the instructions below:
a. Select the slideshow option in the menu bar.
b. Click “record narration”.
c. Choose “change quality”.
d. Select “44.100kHz, 16 bit, Mono”.
e. Click “set microphone level” and test your microphone.
f. Tick the “link narration” box.
g. Choose “browse” then open the new folder you’ve created from the previous step and select the folder.
h. Click the “OK” button and begin recording voiceovers on your slides.
i. Choose “yes” every time you’re asked to “save timings on the slides”.
j. Save the completed PowerPoint presentation again.
5. Review the audio quality of your presentation.
6. Run the entire PowerPoint presentation to check if voiceover and slides are well synchronised.

When you are working on a professional or business presentation, especially if it’s to be used for sales and marketing, it’s recommended that you consider hiring a professional voiceover talent to ensure that the final product is perfect. With a professional voiceover talent, you get to choose a voice that’s attractive, confident and experienced in capturing the targeted audience’s attention.

Contact us today and we’ll show you the gallery of our voiceover talents.